The following definitions and regulations apply to undergraduate standing:
- Matriculated Student: Any student who has followed the standard SUNY admission policies for entrance to SUNY Poly and is formally enrolled in an established program leading to a degree at SUNY Poly. A student who discontinues enrollment for more than one year will lose status as a matriculated student and must apply for readmission. A student who withdraws from classes during a semester must apply for readmission.
- Full-Time Matriculated Student: Any matriculated student who has enrolled in a minimum of twelve (12) credit hours of coursework during a semester.
- Part-Time Matriculated Student: Any matriculated student who has enrolled in less than twelve (12) credit hours of coursework during a semester.
- Academic Overload: Any student registering for more than 16 semester credit hours (18 credits for majors in the College of Engineering, 19 credits for students in the College of Nanoscale Science or College of Nanoscale Engineering and Technology Innovation) in any semester must have the written approval of the appropriate college dean, or his/her designated representative.
- Class Standing: A matriculated student’s class standing is determined as follows:
Freshman – 0 to 29 earned credit hours of coursework.
Sophomore – 30 to 59 earned credit hours of coursework.
Junior – 60 to 89 earned credit hours of coursework.
Senior – 90 or more earned credit hours of coursework.
- Academic Good Standing: A student is considered in good standing unless expelled, suspended, or academically dismissed from SUNY Poly and not re-admitted.
- Academic Warning: At the completion of each semester, each student’s academic record is routinely reviewed, and if the cumulative grade point average is below 2.00, the student is placed on academic warning for the following semester.
- Academic Dismissal: At the completion of each semester, the academic record of each student on academic warning will be reviewed for academic dismissal reasons. If the semester grade point average of a student on academic warning is below a 2.00, the student will be academically dismissed. No student will be academically dismissed without first being on academic warning.
- Readmission Following Academic Dismissal: Students dismissed for academic deficiencies who wish to apply for readmission to SUNY Poly must submit their written application to the Registrar’s Office to be reviewed by Dismissal Appeals Committee. The committee will evaluate the application and make a determination as to readmission. The committee may delay readmission until one full semester has elapsed and will generally do so if a student is applying for readmission a second time. A student granted readmission to SUNY Poly will be placed on academic reinstatement. Establishing matriculation in a degree program is governed by the regulations for matriculation in that program at the time of readmission.
- Voluntary Withdrawal: To retain good academic standing, students who withdraw voluntarily must officially withdraw through the Registrar’s Office. Students who do not officially withdraw may receive failing grades in any courses not completed. The student who withdraws voluntarily without being granted a leave of absence loses matriculation status. Should the student desire to return at a later time, the student must file a Petition for Readmission form with the Registrar’s Office and be approved for readmission. (Admission/graduation requirements in effect at the time of re-entry will apply.)
- Leave of Absence: Leave of absence for a specified period of time may be granted to a student who is not subject to academic dismissal. The student applying for leave of absence must give a definite date for re-registration (at this institution) of no longer than one academic year from the date of leaving SUNY Poly. A student not returning for re-registration within the specified time will be classified as officially withdrawn from SUNY Poly. Application for leave of absence must be made to the Dean of the college in which the student is enrolled.
- Continuous Matriculation: Degree requirements existing at the time of initial matriculation remain in force only if the student maintains continuous matriculation. A student who discontinues enrollment for more than one year without being granted an official leave of absence must apply for readmission. Degree requirements are determined by the catalog under which the student is readmitted. Readmission requirements may vary from program to program. In either case, course prerequisites listed in the catalog are subject to change.
- Withdrawal Procedures: Students who wish to withdraw from classes or from SUNY Poly must formally withdraw by completing the appropriate section of the Add/Drop Form as well as a Withdrawal Form (after classes begin). The student is responsible for dropping their coursework through the Registrar’s Office in addition to completing the form. The forms are available at the Registrar’s Office and on the Registrar’s web page under “Forms”. This will affect your matriculation status and/or ability to return to SUNY Poly. Failure to formally withdraw from courses will result in failing grades and/or unnecessary financial obligation. Refer to the Academic Calendar for important dates concerning withdrawal from courses.