Graduation Application – SUNY Polytechnic Institute Forms

Date of Degree	Application Deadline:	Approximate Material Submission Deadline*	Diplomas mailed:
May Degrees	November 1	May 30	July
August Degrees	April 1	August 20	September
December Degrees	June 1	January 20	February

* The actual deadline is published each year by the Registrar’s Office

IMPORTANT NOTES:
1. Please consult your DegreeWorks audit to confirm the type of degree, major(s), and minor(s) listed on your academic record. If the information in DegreeWorks does not match the program you are actually pursuing, please submit a Program Change form to make the necessary adjustment. These corrections should be made before you submit this form.
2. The Registrar's Office frequently needs to contact students after the degree date. This is generally accomplished by e-mailing your official SUNY Poly e-mail address. Please be sure to continue checking that account even after the end of your final term.
3. There are deadlines associated with submitting final grades and transcripts (if you are taking classes at another college in your last term). You generally have three weeks from the degree date to submit all final documentation, but the official date is published by the Registrar's Office each term.
4. Accelerated BS/MS in Nursing programs: If you are in a program that awards the Bachelor's and Master's degree in the same term (e.g., Accelerated BS/MS in Family Nurse Practitioner or Nursing Education), you must submit TWO separate applications -- one for the BS in Nursing and one for the Master's degree (and pay a separate diploma cover fee for each).
5. Dual Baccalaureate (Bachelor's) degrees -- if you are earning two different Bachelor's degrees (NOT a double major), you must submit a separate form for each degree and pay a separate diploma cover fee for each. Most Bachelor's degree candiates are earning a dual major, not a dual degree. If you are unsure, contact the Registrar's Office before submitting the application.
6. If you are earning an MBA and a Master of Science, you must submit a separate form for each degree (and pay a separate diploma cover fee for each).
7. If your diploma address needs to be updated, you must contact the Registrar's Office and specifically request that your Diploma Address be updated. Simply updating your mailing and/or permanent address(es) will not update the diploma address.
8. If you are not cleared for your degree for some reason, the Registrar's Office will send you a letter (and a copy will be e-mailed to you). If you are not cleared for your degree, registration deadlines and late fees for the upcoming term still apply. If you know that you will not complete your requirements by the deadline, please contact our office to move your graduation date to a future term.
9. Please use correct capitalization; DO NOT use all caps or all lowercase letters.
PERSONAL INFORMATION:
YOUR NAME as it currently appears in Banner: * Required
First Middle (if any) Last
Student ID# (U#) * Required
Your U# can be found on your student ID card or your Degree Works audit.
Email Address * Required
You may enter your personal/preferred email here, but note that all official queries about degree completion and academic requirements will be sent to the e-mail address issued by SUNY Poly. You should continue to check your SUNY e-mail account even AFTER the end of the term in which you plan to graduate.
Alternate Email address
Phone
DEGREE/PROGRAM INFORMATION:
Please refer to your DegreeWorks audit to confirm the degree type, major/program and any minors.

If you wish to make any changes to your Program of Study, you must submit a Change of Program form (to add or drop a second major, add or drop a minor, etc.).

If you have two majors but want your second major to be listed as your primary major, you must submit an Academic Petition to change the order of your majors; we will not change your academic record based on your graduation application.
1. Anticipated Graduation Semester * Required
- 2024 May (Official degree date May 4 2024)
- 2024 August (Official degree date August 01 2024)
- 2024 December (Official degree date: 30 December 2024
2. Degree Sought * Required
If you are earning two separate degrees in the same term, you must submit a separate application for each degree. You cannot apply for both degrees on one application.
- Bachelor of Arts (BA)
- Bachelor of Science (BS)
- Bachelor of Business Administration (BBA)
- Bachelor of Professional Studies (BPS)
- Undergraduate Certificate in Computational Mathematics Modeling
- Master of Science (MS)
- Supplemental Master's Degree while continuing in doctoral program (MS)
- Master of Business Administration (MBA)
- Certificate of Advanced Study (CAS)
- Doctor of Philosophy (PhD)
3. Primary Program/Major * Required

MS in Accountancy: if you are completing the "Forensic Accounting and Valuation" concentration, please enter "Accountancy with Forensic Accounting and Valuation"
3a. MBA Concentration * Required
4. Second Program/Major (if any)
If you do not have a second major, please leave blank.
5. Please list ALL minors here, separated by commas
If you have no minors, please leave blank.
DIPLOMA INFORMATION
USE PROPER CAPITALIZATION. Do not use all caps or all lower case.

DIPLOMA NAME: You may request a former name, an anticipated future name change, or a preferred first name, but if the requested name differs substantially from the name(s) listed in your Banner record, the Registrar's Office may not be able to accommodate your request and will contact you to confirm. We do not print titles (such as Dr., Fr., Sr., Mr., Mrs., etc.) on diplomas.

If, in the future, you wish to have your diploma reprinted with a new/different name (for a fee), the Replacement Diploma Form is available on the Registrar's web page.

DIPLOMA ADDRESS:

When submitting a diploma address, please keep in mind that diplomas are generally mailed 1-2 months AFTER the degree date.

It is the student's responsibility to ensure that their diploma address is up to date.

The Registrar's Office maintains multiple address types for each student. If you update your mailing address or your permanent address, it will NOT automatically change your diploma address (and vice versa).

If you need to CHANGE your diploma address, you must contact the Registrar's Office and specifically request that your Diploma Address be updated.
Requested Diploma Name * Required
Diploma Mailing Address: * Required
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country
PAYMENT AND SUBMISSION
The Registrar's Office cannot process your graduation application unless payment for the diploma cover fee is received and processed by the Bursar's Office. If payment is not received (or if the requested payment method fails), the graduation application will not be processed.

You may submit this application and pay the diploma cover fee even if you have a hold on your account for another balance due.
Payment Method * Required
Please indicate how you will pay the Diploma Cover Fee:
- I have paid/I will pay online (payment link in Banner Web or https://www.nbspayments.com/signin/4L8SV)
- I will MAIL a check or money order to the SUNY Polytechnic Institute Bursar's Office
- I had applied for graduation and paid the diploma cover fee for a previous term and am REACTIVATING my graduation application for the term listed above.
- This form is not actually submitted until you pay the $15.00 Diploma Cover Fee.
- When you press the "Submit" button, this form will be e-mailed to the Registrar's Office. Once the Registrar's Office confirms that payment has been made, the application will be processed in Banner. (The form is not considered "submitted" to Registrar until/unless the fee is paid.
- To pay the fee online, visit https://www.nbspayments.com/signin/4L8SV and select "Diploma Cover Charge" and pay $15.00. If you do not wish to pay online, you must mail payment to the Bursar's Office (Student Accounts). Questions about this part of the process should be directed to their office.
- You may confirm that the application has been entered by checking the "Applied to Graduate" field in DegreeWorks. When your application is processed, this field will have the anticipated graduation date listed. The data entry is done manually, so this may take a week or so, depending on volume.
- A copy of this form will be e-mailed to the address you entered above.
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PERSONAL INFORMATION:

DEGREE/PROGRAM INFORMATION:

DIPLOMA INFORMATION

PAYMENT AND SUBMISSION