Residential Life Overnight Guest + Visitor Registration Form

This form should be used to to register overnight visitors and guests who are staying on campus. A “guest” is defined as a currently enrolled SUNY Polytechnic student who is not a resident student of the building he/she is visiting. A “visitor” is defined as an individual who is not a SUNY Polytechnic Institute student who is visiting a current student of SUNY Polytechnic Institute. Formerly enrolled students of SUNY Polytechnic Institute, alumni of SUNY Polytechnic Institute, family members and friends, including students of other colleges and universities are considered non-student “visitors.” The hosting student must have permission from their roommate(s) in order for an overnight guest and/or visitor to stay in the room. Registered visitors and overnight guests are required to park in designated parking located in E, F, and J lots. Overnight is defined as persons staying from midnight to 9:00 am

SUNY Poly Host Information

Residential Student Name(Required)

First Last

SUNY Poly Email(Required)

Student ID Number(Required)

Residential Complex(Required)

Adirondack Hall

Mohawk Hall

Oriskany Hall

Hilltop Hall

Are you hosting a visitor or guest?(Required)

A “guest” is defined as a currently enrolled SUNY Polytechnic student who is not a resident student of the building he/she is visiting. A “visitor” is defined as an individual who is not a SUNY Polytechnic Institute student who is visiting a current student of SUNY Polytechnic Institute. Formerly enrolled students of SUNY Polytechnic Institute, alumni of SUNY Polytechnic Institute, family members and friends.

Guest

Visitor

Guest Information

A “guest” is defined as a currently enrolled SUNY Polytechnic student who is not a resident student of the building he/she is visiting.

Guest Name(Required)

First Last

Guest Residential Status(Required)

Residential Student

Commuter Student

Visitor Information

A “visitor” is defined as an individual who is not a SUNY Polytechnic Institute student who is visiting a current student of SUNY Polytechnic Institute. Formerly enrolled students of SUNY Polytechnic Institute, alumni of SUNY Polytechnic Institute, family members and friends, including students of other colleges and universities are considered non-student “visitors.

Visitor Name(Required)

First Last

Visitor Phone(Required)

This should be a number where the visitor can be reached while on campus.

Is the visitor under 18 years of age?(Required)

Yes

Emergency Contact Name(Required)

First Last

Emergency Contact Phone(Required)

Visit Information

1st Date of Visit(Required)

Month

Day

Year

2nd Date of Visit

Month

Day

Year

3rd Date of Visit

Month

Day

Year

Vehicle Information

If you will have a car on campus during your visit please indicate: Make, Model, & License Plate

Guest and Visitor Policies and Expectations(Required)

Guest and Visitor Policies and Expectations
The consent of roommates must be obtained before guests or visitors are invited to visit any residence. Due to shared space and shared restrooms, all roommates and suitemates retain the right to reject guests and visitors over the opportunity for the other residents to host guests and visitors.
Resident students may not host overnight guests or visitors for more than three consecutive nights or more than six nights in any one calendar month, in total. This total applies to all overnight guests or visitors the student hosts and is not a per guest total. Roommates and suitemates do NOT have the right to allow extension of overnight privileges. Roommate and suitemates who knowingly allow another resident to exceed the guest or visitation policy may also be subject to conduct charges for violations of residential policy.
A resident student may host no more than two guests and/visitors at one time. d. Persons who have been suspended or dismissed from SUNY Polytechnic Institute or the residence halls via sanctions issued through the Student Conduct System or who are persona non grata via University Police are not permitted in Hilltop, Oriskany, Adirondack or Mohawk residential facilities at any time without prior permission from the Assistant Vice President for Student Affairs.
Resident student hosts are responsible for the conduct of their guests and visitors and are advised to make their guests familiar with college policies and must escort guests and visitors AT ALL TIMES.
Residents will also be held financially accountable for any damage caused by their guests and visitors.
Residents will be charged via the Student Code of Personal Conduct for failure to escort guests and visitors. A resident may be charged with violations of the guest policy if:
1. The resident student provided access to guest or visitor and failed to escort him/her inside the complex
2. It is determined that a host failed to escort a guest or visitor inside the complex
3. It is determined that a resident student knowingly failed to report an unescorted guest or visitor
Guests and visitors under 18 years of age must be accompanied by a legal guardian at all times while in the residence hall. Underage siblings are not permitted to stay overnight or be in residence halls without a parent or legal guardian at any time.
Prospective student visits and overnight visits must be officially scheduled with Admission or the Athletic Department. Required paperwork, including signature of the parent or legal guardian of the prospective student, must be filed with the Office of Residential Life and Housing 24 hours in advance of a prospective student entering a residence hall with their host. The student host is responsible for confirming that all roommates and/or suitemates approve of use of the room and/or suite as a host site for prospective students and for notifying roommates and/or suitemates of a prospective student overnight visit in advance. No other guests or visitors are permitted overnight when students are hosting a prospective student in the room (ORK, HTP) or suite (ADK/MOH.)
Babysitting/childcare of a minor under the age of 18 for any length of time is not permitted in the residence halls
For social gatherings, maximum Mohawk and Adirondack suite occupancy has been established at 20 persons, including the assigned suite residents
Students are responsible for the actions of their guests and visitors and must accompany them at all times, for the duration of the visit. Students are responsible for informing their visitors of SUNY Polytechnic Institute rules and regulations.
No student or their overnight guest or visitor may sleep overnight in public areas, including lounges
With the exception of family move in assistance, guests and visitors are not permitted during the early arrival period that occurs prior to the first day of classes. Guests and visitors are not permitted during break periods, for those students who are approved to remain in residence. Guests and visitors are not permitted in the residences during the final examination period at the end of each semester.
The use of residence hall laundry facilities are for resident students only. Theft of laundry services will be taken seriously. Non-residents who use laundry facilities, as well as the resident who provided access to the laundry room, will be charged with theft of services and other charges as appropriate via University Police and the Student Code of Personal Conduct.

I agree to the SUNY Poly Guest and Visitor Policies and Expectations

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